Show me the Money! Budget considerations.
It can be easy to get carried away when planning a function, so choose a budget and stick to it! Don’t be afraid to get quotes from different companies to compare prices and work out which one delivers the best value. Downloading a budget planner template or creating an Excel spreadsheet is a fool-proof place to start and is the prefect tool to keep track of your expenses.
Location, Location, Location!
Choosing the right location and space for you event is crucial. You don’t want a lot of empty space or guests shoulder to shoulder all night or day. Don’t forget to check if the space meets your AV needs, whether you want to play your own playlist or need a screen for a presentation. Above all that, the ‘getting there’ part of an event is paramount so ensure there is ample parking, valet or public transport hubs close by.
Stand and Mingle or Sit Tight!
Will your event consist of a lavish multi course fare or your classic assortment of canapes? A la carte menus allow the guests a bit more flexibility with their meals but is a more time consuming option due to individual orders. Substantial food stations are a way to offer a more casual food offering with room for more choice and you can still provide a relaxed event with seating and standing areas.
Style of food to suit the occasion and the people.
Selecting a menu can always be tricky. Taking your guest’s dietary needs into account is good starting point, choose a menu with gluten free and vegetarian options. If you are throwing an elaborate party with well-dressed guests, avoid anything messy and likely to lead to a hefty dry cleaning bill.
Timing is key!
When it comes down to the timing of the event itself, there is no need to have a military like schedule, but having a prior plan can allow you to mingle with your guest’s stress free. Will there be speeches, presentations or activities? Decide whether you want to schedule these before or after your meal – post-food is always a good idea to avoid any guests getting hangry!